Hydration Stations - Supporting our community
Community events that meet our criteria may be eligible to receive a hydration station free of charge.
Please note that dates can get booked out quickly. While we’d love to support every request, we may not be able to accommodate all submissions.
Depending on your event size and expected attendance, we offer hydration units in sets of one, two, or three.
Hydration stations help protect the environment by reducing reliance on disposable plastic bottles, saving thousands from ending up in landfill or waterways. They’re a practical and eco-friendly solution for keeping your event hydrated.
Please complete the Expression of Interest online form with your event details. Our team will review your submission and be in touch within a week.
Apply now
If you would like to apply for a hydration station please visit our online application form.
Our team will review your submission and contact you within seven days to confirm your booking and provide any relevant information or next steps.
Please note that submitting an application does not guarantee a booking. All requests are subject to availability and eligibility criteria below.
Eligibility criteria
Your event must:
- take place within our Yarra Valley Water service area.
- connect the hydration station to our main’s water supply system as we cannot connect to private water lines or tanks.
- provide 4 weeks’ notice for all bookings to allow time for site assessment and application processing.
Your event must not:
- be aligned to a political party or lobby group
- discriminate against any person(s), organisation(s) or group(s)
- have products that are harmful to the environment
- support foreign charities
- create environmental hazards
- increase the likelihood of damage occuring to the hydration station
- promote activities with adverse impacts on community health such as events associated with:
- Gambling
- Alcohol
- Tobacco
- Vaping.
Additional application information
All applications are assessed on a case-by-case basis to ensure alignment with Yarra Valley Water’s values and community commitments.
If your event does not meet our criteria, you're welcome to contact us at [email protected]. We can connect you to our delivery partner to discuss hire options and associated fees.
As part of the free use of a hydration station, we ask that Yarra Valley Water receives promotional opportunities. This may include:
- event signage featuring our branding
- mentions on social media
- photographs of the hydration station.
Frequently asked questions
How is the hydration station delivered and installed at my event?
Hydration stations are delivered, installed, and dismantled by a Yarra Valley Water partner, based on the dates and times provided in your application form, or as otherwise agreed upon.
When nominating installation and pickup times, please consider other logistical aspects of your event to ensure clear access for the delivery and setup of the hydration station trailer.
Our team will ensure the station is functioning properly and positioned safely and securely before leaving the site.
Is the size of my event important?
Hydration stations are typically reserved for events expecting 500 or more attendees.
Preference will be given to community, not-for-profit and charity events.
I've booked a hydration station before - does this matter?
If your event has used the hydration station before, we'll assess your expression of interest and knowledge from working with you on the previous event/s such as how much water was used, ocation, number of attendees and communication.